We help Microsoft-centric enterprises fully adopt the cloud & adapt to new ways of working.
Desk Booking

Desk booking software

Scalable desk booking systems for the enterprise

Streamline the process of locating, booking and managing desks and workspaces for your hybrid working strategy.

Workspace Booking Systems

Flexible desk booking for hybrid workplaces

Looking for the best workspace booking system for your hybrid workforce?

Unlike other vendors that only offer one solution, Essential offers you a choice of industry-leading workspace booking systems combined with over 12 years’ experience in delivering them!

There’s lots of elements to consider when choosing a desk booking system, and we’re here to help you every step of the way, with:

  • Unbiased advice on the best solution for your specific needs
  • A wide range of low-cost digital signage options
  • Deep expertise in working within a Microsoft infrastructure
  • Tips on handling cultural change
  • Well-designed floor plans & professional training videos
  • Great after-sales support

Get in touch today to arrange a chat or schedule a demo with one of our experts.

Desk booking

Get ready to facilitate great hybrid meetings

EBOOK

eBook: Transform your company’s onboarding experience

Room Booking

The Art of Designing a Future-Proof Workspace Booking System

Easy-to-use Desk Booking Systems

Make it convenient for colleagues to select their ideal workspace

No matter how they prefer to work: using Microsoft Outlook, a web browser, their mobile device or digital signage, we make booking the ideal workspace for an office visit super-easy.

Desks, workspaces and meeting rooms can be selected from interactive floor plans or lists, using filters to quickly locate the ideal facilities such as a riser desk or docking station.

Locating designated departmental areas or finding desks near colleagues and team members is just a few clicks away.

Book using your preferred route

Book a desk in advance or on the spot using a range of options:​

  • Directly from Outlook calendar
  • Your mobile device (using iOS or Android)
  • A web browser
  • Kiosks in reception areas
  • Individual desk devices, QR signs & more.

Easily check in and out

Check-in on arrival using a range of contactless options including:​

  • Clicking a link in an email sent prior to start time
  • Scanning a QR code on a desk sign using your mobile
  • Tapping your RFID security cards on a desk device

When you check out, the desk becomes available instantly for others to use or flagged for cleaning.

Work with your team

Maximise in-person and team interactions:

  • Pinpoint team members and colleagues and book a hot desk close by
  • Find a zone that’s been allocated to your team and get priority access

Policies can be created to ensure fair access​. E.g., Give the sales team access to a specific zone for 2 days each week, where one of those days is a Monday or Friday.

Be safe​

Just in case you need it, our systems will ensure you’re prepared for any changes in COVID-19 social distancing guidelines.

Your workforce can rest assured that their workspace will be properly distanced and the number of people allowed in the office at the same time restricted.

Read more

Enterprise level desk booking solutions that build on your Microsoft 365 & Exchange infrastructure.

Ideal Desk Booking System for Facilities Managers

Underpin your hybrid working strategy, understand trends

Understand, optimise & control real estate utilisation & streamline FM services

Our desk booking systems put you in control of your available workspace, making it easy to respond to change in demand and any future changes in government social distancing guidelines.

Authenticated check-in gives an accurate view of how your office space is being used, allowing you to plan and optimise your future workspace.

Flexible, built in workflows let you intelligently route facilities requests, such as catering, seating layouts and between-use cleaning.

You can also define policies that ensure fair access across all departments and teams, or that give desk booking priority to key staff members.  For example, prioritising access for specific department members or making multi-day bookings include a Monday or Friday.

TESTIMONIAL

“To help with the rollout of our socially distanced desk booking service, Essential provided us with Colart-branded ‘how to’ videos.  This, along with interactive floor-plans that reflect our company look and feel, will help our workforce quickly transition to a new way of using our workspace”

Claudio Toledo, Head of Project Management

Ideal for large & Microsoft-centric enterprises

Get the best technology fit

We know what it takes to meet the technical needs of larger enterprises with existing infrastructure & investment.

Our workspace booking solutions have been designed to take advantage of your existing Microsoft infrastructure and skills as well as meet the scalability and security needs demanded of enterprises.

For example, you can use AD Groups to manage access and desk booking policies and SSO to ensure secure logon to the booking system.

You can further enhance your desk booking system with a range of digital signage options that include using of-the-shelf Windows touch screens and iPads for clusters of desks, desk devices and QR code signage.

Authenticated check-ins to desks can be achieved using existing RFID security cards, such as MiFare.

Related products

Enterprise-Grade Solutions & Support That Leading Enterprises Rely On

Find out how we can help you adopt & adapt the Microsoft modern workplace & cloud for your business