Keep your workforce safe
Covid-secure desk booking
Use smart workplace booking to navigate your return to the office
As well as enabling remote working, technology will play a vital role in helping enterprises orchestrate a safe return to work.
Underpinning the delivery of updated policies and training, enabling track and trace, controlling workspace occupancy and hygiene…. these are just some of the services that will help reassure staff as they return to the office.
Working with Essential you can find the optimal solution for both your immediate and your future workspace management needs.
Key features
Covid-secure resource booking
Socially Distanced Desks
Ensure people can only book desks that are at a safe distance from one-another.
Staff Contact Tracing
Understand who occupied what workspace & when, so you can protect your team if someone falls ill.
Between-use Sanitation
Prevent touch contamination by ensuring meeting rooms & desks are cleaned after every use.
Validate & Survey
Intercept booking requests to get staff to self-certify or validate their reason for an office visit & gain insights to help plan your return to work strategy.
Benefits for your workforce
Easy to use & reassuring
Make your workforce confident their office visit will be both safe & productive.
- Provide a simple pre-booking process & ‘in-booking’ guidance
- Enable desk selection from maps showing traffic flow, hand sanitisers, etc
- Guarantee a correctly-spaced desk
- Allow selection according to features (e.g. riser desk, docking station)
- Ensure contactless booking & check-in on site
- Clearly mark desk status (e.g. awaiting cleaning)
- Make it easy to locate co-workers & colleagues
Benefits for your FM team
Reduce the overheads of being Covid-secure
Implementing the requisite safety measures & coping with constant change is costly & time consuming.
- Automatically capture information for contact tracing
- Reflect the latest Government guidelines with automated policies (e.g. 2ms down to 1m)
- Assess workforce well-being with the option to intercept requests
- Make self-certification a part of the desk booking process
- Support flexibility – e.g. open up over-spill areas such as meeting rooms
- Orchestrate between-use cleaning services
- Enable booking of other resources such as parking spaces
Benefits for your business
Plan & optimise your workspace post-pandemic
Get insights & measures that will help you plan & manage your future workspace
As working from home has become a necessary and proven way of operating, the demands on your physical office workspace will inevitably change in the future, with a move towards a more ‘hybrid’ workplace.
Research carried out by Cisco indicates that 77% of larger organisations will increase work flexibility moving forward, and their numbers also show that 53% of organisations will shrink the size of their offices.
By using our workplace scheduling solution, not only can you help orchestrate a safe return to work and ease the shift towards ‘desk sharing’, you can:
- Intercept & survey staff when they booking requests to establish their rationale for a visit to the office
- Ensure workers can quickly find their optimal workspace & any equipment when they do come into the office
- Allow managers to get insights into what type of space is being requested
- Limit the number of days/hours staff can visit the office or book the same workspace
- Make data driven decisions around downsizing, reorganising, etc.
Solution Deep Dive
Workforce benefits
Deliver a range of services to help your workforce feel confident their office visit will be protected & productive
Ensure safe distancing
Use pre-designated Covid-secure desks or automatically create a safety zone (e.g. 2m) by taking nearby desks ‘out of service’ when staff make their booking.
FM benefits
Reduce the overheads of allowing for Covid measures
Track & trace
Protect your people by capturing booking details and check-in information.
With this vital information, if one of your colleagues falls ill, you can run reports on whom they may have come into contact with.
