Workspace Booking & Utilisation Reporting
Optimise your hybrid workspace, save costs
Get the information you need to plan your modern hybrid workspace
Even prior to the COVID-19 pandemic, the trend towards more flexible ways of working and fewer days in the office was clear.
The role of the physical office will inevitably change, with an emphasis on providing spaces that enable collaboration with colleagues instead of rows of individual desks.
With reliable office space utilisation data at your fingertips you can re-shape your office portfolio to more accurately meet your evolving needs.
You can also be confident you’re providing the right types of workspaces for your hybrid workforce whilst minimising expenditure on real estate and services.
Get accurate utilisation reports
Understand exactly how your workspaces are being used at a location, departmental, team & individual level.
Justify workspace restructuring
Identify under-utilised and ‘unpopular’ offices & workspaces & make informed decisions on the best way to cut costs.
Track costs & chargeback
Allocate office space, catering & services costs by capturing cost centre codes, pricing, etc., at the time of booking.
Minimise office administration
Reduce the overheads of managing your reception services and responding to other visitor hospitality requests.
TRACK OFFICE SPACE UTILISATION TRENDS
Make informed decisions about your future office & facilities needs
Workspace utilisation by department, external visitor numbers, cost-centres, catering costs,….
Our advanced workspace and resource booking solutions let you capture all these metrics and more.
Using off-the-shelf reports, our Microsoft SQL and Power BI reporting services, or simply by exporting data into Excel, you can get the answers you need:
- Which rooms and workspaces are over- or under-utilised?
- Are late cancellations preventing efficient meeting room usage?
- Can some of our desk space be turned into collaboration spaces?
- Can we release some of our real estate?
- Who are the most prolific bookers and ‘no show’ offenders?
Having relevant and reliable information at your fingertips will help you restructure your workplace and facilities services for optimal productivity and cost-efficiency.
Microsoft’s Modern Workplace is the perfect platform around which to optimise your physical workspace and resource provisioning.
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