Simple and Flexible Management of Resources
Whenever you book a room or workspace, it's likely you'll want to order additional services or equipment such as projectors, catering, seating layouts, visitor passes and parking, teleconferencing services, and so on.
Our order forms let you streamline this process, making it massively simplified for both end users and the staff responsible for providing the services on offer.
Order forms can be associated with any standard Outlook meeting room and other resources you've defined in Exchange (on-premises or online).
They can be automatically emailed following a successful booking, and customised based on the individual meeting room, location - even country - to reflect the available services with that resource.
It's also easy to tailor your forms to:
- reflect your corporate branding
- show available menu options
- display advice about nutrition and allergens
- capture cost centre information
- specify multiple catering service times (e.g. coffee at 10am & 11:30am)
- capture dietary requirements, including allergens
- make arrangements for visitors
Automate Resource Request Workflow
When an order form is completed, email notifications go to all relevant internal and external facilities staff, including catering, the IT team, porters, reception staff, cleaners, etc.
Behind-the-scenes, all the workflow, request status updates, administration and reporting needed to streamline your company’s resource management needs are taken care of.
Any amendments made by end users (e.g. to decrease or increase delegate numbers) are automatically tracked and consolidated for the catering team - avoiding confusion and waste!
There's also a wizard to help you build your ordering rules management and forms.
You can also build in rules relating to your resources, such as:
- Always include a 30 minute buffer time for clean up between meetings
- Do not permit catering bookings < 24 hours before the meeting start
- Only allow catering to be booked by defined staff at a certain level (in AD)
Car park & pool car management
A combination of high property costs, flexible working practices and green initiatives have had a significant impact on the amount of parking that companies are making available.
Having better processes for managing the process of booking parking spaces and optimising its usage is therefore vital.
Our solution lets you streamline the management of your car parking spaces and pool cars, allowing you to reserve guest spaces, request disabled parking spaces, and manage car fleet and personnel parking.
What our customers say
In the past the process of preparing for a customer visit involved lots of phone calls and email traffic to ensure everything would be in place. By adding the process of booking resources into the standard Outlook appointment booking service we anticipate a lot of staff time will be saved.