Advanced Meeting Room Management for FMs
Save time responding to & managing room & service requests
The right workspace and resource booking tool can massively streamline the provisioning of meeting rooms and related services such as seating layouts, between-use cleaning, visitor management and catering.
Literally hours of time spent exchanging phone calls and emails can be eliminated.
It can also help you reduce the costs of servicing requests and avoid wasted meeting facilities, catering, etc. in the event of no-shows.
Easily define rooms & services
Create attractive, easy-to-use forms that reflect your corporate branding.
Catering options can be as detailed as you wish & include service times, allergens, costs & special requests. You can also have different order forms and menu options for different locations.
A wizard simplifies defining meeting room attributes & options, including buffer times for set up & clear down, cut-off times for catering, cost centres, etc.
Streamline request handling
Set policies for automatically accepting meeting room and hospitality requests or making requests subject to approval.
Automatically notify the relevant service providers when requests are made, e.g.:
- catering to the kitchen,
- seating layouts to the porter,
- visitors to reception
View all requests in a web-based admin panel.
Easily make changes
Eliminate ‘No shows’
By defining a time period during which check-in must take place, you have the power to automatically release rooms for use by other staff in the event of a no-show.
Identify repeat no-show offenders & optionally take remedial action, e.g., by blocking them booking any more meeting rooms for a while.
Best technical fit for your IT team
Optimal integration, security & scalability
We can deliver a meeting room and hospitality scheduling solutions that takes full advantage of your existing infrastructure and IT skills.
For example, if you’re already using Outlook calendar and room resource mailboxes to make bookings, we can build on this and enhance this service with the addition of interactive floor plans, catering requests, visitor management, authenticated check-in, FM administration, management reporting and more.
We can also ensure the system fits with existing security regimes, such as SSO, AD groups and building passes.
Read our latest eBook on working with Microsoft resource mailboxes.
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