Enterprise-grade meeting room booking solution

Streamline how meeting rooms & other services get booked.

Enterprise level meeting room scheduling solution straight from Outlooks and build around your Office 365 & Exchange infrastructure.

Features that make the difference

All through Outlook

Familiar user interface by using standard Outlook calendaring functionality to schedule meeting rooms.

Schedule meetings anywhere & anytime

Book meetings anyplace and any time and make amends or cancellations at any given point.

Book any additional resource you need

Schedule any additional services such as AV equipment, catering, seating arrangements, visitor badges, parking and so on.

Learn more about resource management >

Skype for Business & Video Conferencing

Our out-of-the-box Outlook calendar functionality makes scheduling a Skype for Business video conference super simpler.

Learn more about video conferencing >


Our solution provides you notifications about amendments, cancellations, meetings and end-times.

Report on your utilisation

Our detailed reporting provides you with the necessary insights on how to better utilise your estates.

Build around your enterprise

Highly flexible, adaptable and scalable. Our solution is built to incorporate all your business processes.

Schedule meeting rooms straight from Outlook

Microsoft Outlook calendar is the ideal platform for scheduling meetings with co-workers and booking meeting rooms.

However, if you want to book additional services such as catering, seating layouts, presentation equipment etc, this can involve lots of additional calls and emails back and forth.

By building the solution onto your Exchange/Office 365 infrastructure, the process of making and servicing additional resource requests is streamlined for both meeting organisers and facilities and catering staff alike.

New RC Interface.cp

Everything you need to manage your facilities in one simple admin panel

Whether it is managing your resources, reporting on their usage, building custom reports or viewing daily tasks the admin panel provides an intuitive approach to your facilities management needs.

With the Office 365 familiar look the panel blends perfectly with your enterprise systems.

Book Everything In One Place

Simply by clicking on a Resource Finder button in Outlook Calendar, users can search for available rooms or hot desks according to location, built-in facilities, favourites, etc.  

They can also see images and other details to help with their selection such as maximum capacity, floor plans and directions.

Ordering any extra services or equipment such as projectors, catering options and timings, special dietary requests, visitor passes and parking, teleconferencing services, and so on, are all massively simplified for end users, and easy for administrators to configure.

meeting room advance booking form solution
ideal for corridors and hot desk zones, compact screens can be used to display multiple resources in a simple block layout

Flexible touch screen solutions.

We got you covered with the widest selection. As with all things in business a lot of it can be ad-hoc and you as an organisation must be extremely flexible.

Our solution  provides you with the widest selection of touch screens, mobile and way-finding solutions that help you adapt your meeting room & hot-desk scheduling on the spot.

Give the perfect impression to your visitors

When scheduling a meeting room, the solution by utilising Outlook calendar allows you to add meeting guest from anywhere.

The guest registration service is designed to automate visitors' registration while easing the administration and security involved in managing them from the dedicated reception panel, this giving the best impression to your visitors.

Learn more about our visitor management tools >
Automatically notify meeting hosts and optionally enable self-service arrival notification.

Most carbon-efficient building in London optimises room utilisation

What our customers say

RHP carbon-efficient building in London optimises room utilisation

We didn’t want to have two separate systems. The solution has enabled us to keep working within our existing calendar system, but it gives us the additional structure and functionality we needed...Importantly, we can now also capture information that shows us how efficiently we are using our rooms and cars. We can also collect data for departmental costing purposes, such as catering.

Kayvan Rahmani, RHP

Project Manager

You are always in good company

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See our room & desk booking solution in action!

Discover how we can help you manage your meeting rooms & desk bookings in order to utilise your estates more effectively.