Helping you adopt & adapt the Microsoft Modern Workplace & Azure Cloud for your business
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About

Meeting Room Booking

In today’s business environment, maximising available workspace, streamlining the process of booking and provisioning services such as cleaning, visitor management and parking, whilst avoiding waste, is essential.

Whether you need to schedule meeting rooms and resources (catering, seating layouts, AV and VC equipment etc) in advance, or book a room on-the-spot, our solution delivers ease-of-use and clear utilisation visibility to take your estate optimisation to the next level.

Easily locate the perfect meeting room

Quickly and easily locate the best meeting room for your needs: filter according to location, size, accessibility, seating layouts (e.g. classroom, theatre), AV facilities and so on. Photos and maps can be added to further ease the selection process.

Speed up the booking process

Request any additional resources and services such as catering, visitor passes and parking in just a few minutes – all from within Outlook – saving time for organisers and facilities staff alike.

Eliminate waste

By defining a check-in time-window (e.g.10 minutes after start time), you can release rooms for use by other staff in the event of a no-show. You can also send reminders and make it easy to update catering numbers.

Create a professional image

Our range of digital signage options, tailorable designs and contactless interfaces deliver a great workspace booking experience for staff and visitors alike.

Easy for your workforce

Save time, avoid meeting room ‘frustration’

Give your workforce the meeting room booking flexibility they require

Provide a service that your teams will find straightforward to use, no matter how they prefer to work: using Outlook, their mobile device or any browser.

Enable quick and easy location and booking of work spaces and other resources, such as catering and parking, with the same look and feel whichever option is used.

Make it easy for meeting organisers to review and cancel their bookings to avoid waste.

On the day, check-in windows can be used to automatically release rooms in the event of a no-show, eliminating the frustration of rooms being fully booked in advance, but remaining empty on the day.

Great for service providers

Visibility & control for facilities managers

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Built for Microsoft enterprises

Optimal integration & security

Take advantage of your existing investment in Microsoft Outlook & Teams to achieve the optimal user experience, simplified support, high performance and enterprise-grade scalability

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RHP carbon-efficient building in London optimises room utilisation

“We didn’t want to have two separate systems. The solution has enabled us to keep working within our existing calendar system, but it gives us the additional structure and functionality we needed…Importantly, we can now also capture information that shows us how efficiently we are using our rooms and cars. We can also collect data for departmental costing purposes, such as catering.”

RHP carbon-efficient building in London optimises room utilisation

Kayvan Rahmani, RHP. Project Manager

Features

Enhance workplace safety

Take advantage of your existing investment in Microsoft Outlook & Teams to achieve the optimal user experience, simplified support, high performance and enterprise-grade scalability

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Meeting room booking software features

Room booking made easy

For facilities managers

IT benefits

Enhance workplace safety

Room booking made easy

Give your staff the meeting room booking flexibility they require

Streamline finding a room from Outlook

Quickly and easily locate the best room for your meeting. Filter by location, size, accessibility, layout (e.g. classroom, theatre), VC facilities (e.g. Teams Rooms) and so on. Photographs and maps ease your selection.

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For facilities managers

Pinpoint savings for your business

Highly accurate utilisation reports and cost tracking will help you understand exactly how office space and resources are being used and pinpoint where savings can be made.

IT benefits

Take advantage of your existing investment in Microsoft Outlook & Teams to achieve the optimal user experience, simplified support, high performance and enterprise-grade scalability.

Quickly adopted

By embedding within the default Microsoft collaboration tools and powerful scheduling capability (such as the scheduling assistant and Cortana), our room and resource booking service is quick to learn and easy to support.

Enhance workplace safety

Increases staff confidence in returning to the worklplace with services that include limiting meeting room occupancy, automatically sending cleaning requests between workspace uses, capturing occupany information to help identify possible contacts in the event of reported infection.

Reinforce your social distancing measures

Display room occupancy limits and broadcast on-screen messages to remind staff of social distancing measures. Incorporate traffic flow and other landmarks such as hand sanitising stations on floor plans.

Streamline your meeting room & desk scheduling

Find out how we can help you adopt & adapt the Microsoft Modern Workplace & Azure Cloud for your business